- What is the CHOP Digital Repository?
- What is included in the DR? Are all items full text/complete?
- Is the DR available to the public?
- Is it searchable in Google or Google Scholar?
- How do I get the full text of an item in the DR?
- How do I submit an item to the DR?
- Are there guidelines on what can be submitted to the DR regarding format, file size, or file type?
- I see an error in an item of mine on the DR. How do I submit a correction?
- I've changed my name. Can I link materials under both names?
- If my work is Open Access can the full text/complete work be added to the DR?
- Can I add information or links to supplementary materials for items in the DR?
- Are there copyright issues I should be concerned about when I submit materials to the DR?
- I'm leaving CHOP. Will my materials stay in the DR?
- How did my work end up in the CHOP DR?
What is the CHOP Digital Repository?
The CHOP Digital Repository collects CHOP's varied research and scholarship efforts and makes them discoverable by other scholars around the world
What is included in the DR? Are all items full text/complete?
Items included in the DR range from published papers to conference posters and presentations to educational videos and more. The availability of full text depends on licensing or other restrictions.
Is the DR available to the public?
The DR can be freely viewed by the public, although most full-text links only work within the CHOP network. For items whose use is further restricted, a citation and/or brief description will be available. Any item in the DR that is available through CHOP Library’s subscriptions can be downloaded from the DR by anyone who has access to the CHOP network.
Is it searchable in Google or Google Scholar?
Yes. Digital repositories are included in the list of sources crawled by Google and Google Scholar.
How do I get the full text of an item in the DR?
From within the CHOP network, click the Search for free full text at CHOP button to be taken to the full text (or to an article request form in cases where we do not have direct access). Full text access is not available outside the CHOP network at this time, sorry.
How do I submit an item to the DR?
Click the Submit Research link on the home page of the DR. This will take you to a list of existing collections and series. If you don't see a series that seems appropriate for your submission, contact us at CHOPDigitalR@email.chop.edu.
Are there guidelines on what can be submitted to the IR regarding format, file size, or file type?
The DR can accommodate a wide range of formats and file types, including text-based (Word files, PDFs), images (JPG, GIF, TIFF) and streaming audio or video. For Word documents, the file size limit is 800 MB. For other formats, there is no limit on file size per se, but bear in mind that very large files may be difficult or impossible for some users to download. If you are uncertain about the best format to submit your files, feel free to submit a query to the site administrators
I see an error in an item of mine on the DR. How do I submit a correction?
If the error is in a published paper, you will need to submit a correction to the publisher as well as to the DR. If the error is in the description of the item, please email us with specific details and we will work with you to correct it. We can also upload correction letters or other documents as “associated” files along with the original paper.
I've changed my name. Can I link materials under both names?
Please notify us of the changes when you submit materials under a different name. We will link name variants so that searches performed for any of the variations will link back to your profile.
If my work is Open Access can the full text/complete work be added to the DR?
Yes. Our usual practice is to add a link to the document rather than a PDF, but exceptions can be made where necessary.
Can I add information or links to supplementary materials for items in the DR?
Yes, we are happy to include supplementary files. One thing to be conscious of, though, is that some supplementary files (e.g. images, data sets from other researchers, etc.) may need additional permissions in order to be posted. We can provide guidance on obtaining the permissions you need, but we are not able to obtain permissions for you.
Are there copyright issues I should be concerned about when I submit materials to the DR?
In general, we will not make the full text of a submission available beyond the CHOP community unless it is Open Access. As mentioned above, there may be additional considerations when dealing with supplemental materials such as images or data sets; in those cases we will work with individual contributors to determine what may or may not be posted.
I'm leaving CHOP. Will my materials stay in the DR?
Any work that was produced during your tenure at CHOP will stay in the DR. Works produced after your departure will not be collected.
How did my work end up in the CHOP DR?
The ultimate mission of the DR is to collect the scholarly work of CHOP in one central location. This is both to showcase the body of work of the entire institution, and to make it more easily findable for internal purposes, for example to easily locate all the scholarly output of a particular lab or clinical area. If you believe that work of yours has been placed in the repository in error, please contact us and we will work with you to correct the situation.